THE POLICIES
✒ Admission Policy
• A child with criminal record is not eligible for admission to the school.
• Any child that has a case in court at the time of admission will miss the admission for the same year.
• Even if a child is found not guilty after the accusation, he/she will still miss the admission for the year.
• An admission may be revoked by the committee if criminal records follow after the admission.
• A child called as a witness to a crime may be considered late admission by the committee.
• A child with false documents shall not receive admission.
• A child with incomplete documentation shall not receive admission.
Applying for Admission
• Admission announcement to be made by the school at the year end.
• The candidate must then fill up the admission application form which is provided by the school. All required information must be filled up correctly for use by school.
• The filled form must be submitted to the School Admission Committee for verification at the time of admission along with the following documents:
• Original Student Progress Report/Mark sheet
• Character certificate
• Photocopy of Citizenship Identity Card of the child (CID of parents if the child is a minor below 15 years of age)
• Supporting documents such as employment order/transfer order/business license as asked by the committee.
Confirmation of Admission
, • All the documents must be scrutinized before considering the admission.
• Admission would be done based on the admission criteria of the school.
• The public shall be notified immediately after the close of the admission interview.
• The candidate must submit valid Transfer Certificate with photo within two weeks’ time.
• The admission is completed upon assigning of an admission number from school admission register and filling up of the admission register.
Cancellation of Admission
• An Admission will be cancelled at any time of the academic session if the school admission committee finds evidence of any foul play on the part of the admission seeker.
• In case of serious breach of law, the case may be forwarded to police for action.
Admission in class VII, IX& XI
• Admission of students on government placement is given first priority.
• Additional admission is then carried out based on the number of available seats in school based on the criteria.
• The candidate must have a status of pass in preceding class. Failed candidate from other schools shall not be admitted.
• The candidate has successfully completed the admission interview.
• Admission in these classes is restricted by rules and regulations of the ministry.
• Admission is limited to those on genuine transfer cases.
• The candidate must have a status of pass in preceding class.
• The candidate has successfully completed the admission interview.
Admission in class XI
• The schools reserve no right in the admission of class XI candidates.
• The DEO forms an admission committee for the admission of class XI students.
• The candidate applying for admission in class XI must pass in class X with the required cut-off percentage declared by BCSEA ( Bhutan Council for School Examination and Assessment) for that particular year.
• Admission is done based on a set criteria indicated for different categories: Science, Commerce and Arts by BCSEA.
• All qualified candidates must attend the orientation programme conducted by Dzongkhag Education Office with the Principals of the host schools.
• In case of the cluster change, the eligible candidates must obtain approval from the School Liaising and Coordination (SLC) and submit to the admission committee.
✒Hostel Policy
Hostel Management
• Boarding Policies (25th EPGI, page 12)
• Only students whose parents reside outside 7 km radius from the school for urban and 5 km for rural schools are to be admitted as boarders.
• Students who have schools near their places of residences should not be admitted in the other schools as boarders.
• Boarding is meant only for students who cannot attend school without being a boarder due to non- availability of schools or
appropriate classes in their place of residence. Boarding is not a choice but a necessity.
Joining as a boarder students
• An applicant must fulfill all the criteria for getting boarder facility stated in the boarding policies.
• The qualifying applicant must fill up the registration form and provide all necessary information sought in the form.
• The children must read all the terms and conditions that apply to children living in hostel and sign the document upon agreement.
• If the child fails to agree with the hostel terms, the child shall be disqualified.
• A boarder student must pay all fees and caution deposits indicated in the school policy book.
• The parent/guardian must hand over the child to the concerned warden/matron in person in the hostel and provide all necessary advice to the child.
• The warden/matron must update the record with the office for release of stipend and the provision of mess facility.
Seperation from boarding facility
• Write an application addressing to the school Principal/Officiating Principal indicating the interest for separation from boarder ship with proper justification.
Authenticate the appeal by adding the signature of a parent/guardian and submit the document to the respective warden/matron.
• The parent/guardian must come in person to finalize the separation in the presence of warden/matron. Incase the parent/guardian cannot come in person.
• The warden/matron must decide the day and time of the release of the child from the hostel and hand over the child to the parent/guardian in person.
• The warden/matron must update the record with the General Office for change in release of stipend and the provision of mess facility.
• A child who is separated from the hostel will not be given hostel provisions unless it is a serious case of immediate transfer/resignation/termination/loss of parents.
✒Discipline Policy
STUDENTS CODE OF CONDUCT
• Abide by all school policies, rules, and regulations.
• Be respectful of teachers and other school employees.
• Obey directives and instructions of teacher and school personnel.
• Not indulge in bullying, extortion or blackmail of other students.
• Not be a member of any gang, solicit other students for membership in any gangs, or be in possession of any weapons, gang related symbols or paraphernalia.
• Not engage in cheating or plagiarism.
• Not use, or be possession of drugs and illegal substances [including doma], alcohol, tobacco, tobacco products, and pornography or pornographic materials.
• Not use profanity or vulgar language, or make obscene gestures directed toward other students, teachers, school employees or other persons.
• Not indulge in name calling, making ethnic or racial slurs and derogatory statements against students, teachers or other persons.
• Not commit theft, or be in possession of someone else’s belongings without their consent.
• Not damage or destroy school property, and other private or public property.
• Not commit assault or threaten to harm others or self.
• Not engage in any acts designed to disrupt the school environment or a school function.
DISCIPLINE POLICY AND PROCEDURE
•The School Disciplinary Committee/SMT is responsible for maintaining the day-to-day discipline.
• The committee will monitor student discipline and make decisions about disciplinary cases requiring sanctions and penalties.
• Students may be called before this Committee to settle disciplinary matters. Parents may also be asked to meet with the Committee.
• Violations of the Student Code of conduct or other forms of misconduct are subject to sanctions and disciplinary action.
• In imposing sanctions and penalties, a primary objective of the committee will be to ensure objectivity and uniformity in their application.
• Whenever a student commits an offense, the concerned teacher will record the student’s name in the Misdemeanor Form detailing the date, time and nature of the offense.
• A student with THREE entries in the Misdemeanor Form will be referred to the Disciplinary Committee which may impose sanctions or disciplinary action.
• Depending on their nature and severity violations shall be categorized into Level 1 (Minor offenses), Level 2 (Major offenses), and Level 3 (Severe offenses).
• The types of offenses and possible disciplinary actions are sanctioned in accordance to the policy..